Why Document Scanning and Capture is a Necessity in the Workplace
Transform your workplace into a paperless and secure environment.
Document scanning and capturing are no longer options in the workplace
In today’s world, digitization is no longer an option but a necessity. Eliminating paper-intensive processes reduces the high operating costs, risk of manual errors, inaccuracies, and turnaround time.
Having a good Document Management solution that accurately scans, captures, and saves your documents is essential for every type of business since it saves time, money, and space for the organization. The solution makes sure that no matter what happens, your confidential and vital information will be safely stored in the cloud and easily accessible to you at all times and from anywhere.
How it works
Once the documents are scanned, they should be stored or archived offsite to ensure safe. A good solution enables efficient document management, easy access, and integration with any database without hassle.
The document is first scanned. The data capture software isolates the information from the digitized files, converts them into PDF, TIFF, or JPEG, and saves them in a secure and easily accessible location.
Some benefits of having a sound document management solution
- Cost-efficient – You will enjoy reduced expenses for physical room to store data.
- Reduced storage space – All the data is stored on a cloud platform or any platform compatible with the software.
- Enhanced security - You have better control over the security of sensitive and confidential documents. You can provide or deny access with just a click of a button.
- Improved regulatory compliance – The document management solution follows federal and state requirements and reduces the risk of non-compliance.
- Improved workflow – Your work environment becomes more productive by eliminating mundane, error-prone tasks. A faster and more efficient document management solution boosts employee morale and increases customer satisfaction.
- Easy access – A good document management solution ensures that you can easily store and access your files anytime.
Xerox® SMARTdocument Travel™ Express
- Xerox SMARTdocument Travel Express™ is a document scanning software that helps businesses reduce paper-intensive processes and organize and securely store their data. This software is compatible with Xerox Multifunction printers but also supports non-Xerox printers.
- With Xerox® SMARTdocument Travel™ Express, you can easily create document workflows and scan and store the documents from your multifunction printers.
- Some of the key features of Xerox® SMARTdocument Travel™ Express
- The documents can be scanned directly from the MFP’s front pa
- The documents can be scanned once and can be delivered to multiple destinations
- The software is capable of reading barcodes
- Tracks and sends emails
- Little to no training to use the software
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